How do you organise transport for the wedding?

We are looking at hiring a car for our wedding, we're quite confused on the hours we may need it for. We will all be getting ready at the same hotel, the guys will be leaving before the girls. Do I hire 1 car (limo) to take the guys and then wait for it to come back and pick us up and take us? Our ceremony and reception is at the same venue as well so we don't need a car once we have all been dropped off. Can we add on a price to the end to take just the bride and groom back to the hotel?

Madelline D

Question Asked: 9/11/2020 Wedding Date: 4/12/2021 Wedding Location: Byron Bay, 2481

Most Helpful Response

Caddyman Cadillac Car Hire


(133) Posted: 28/01/2021

You search for the type of car or cars you would like, you can send an email, text or better still make a phone call and chat to your desired wedding car operator.

(109) Posted: 11/11/2020

Hi Madelline, this is a great question!

From our experience this will depend on how far you are from your ceremony, eg. if you are 30 minutes from your ceremony, it will mean that the boys will need to get to the venue at least 1 hour before the ceremony, to allow enough time for limo to come back to pick up the girls.  The closer that you are to your ceremony, the better this will work, and the further you are, there is a chance that you may wish to book seperate limos for each group.

With regards to your after reception transfer, yes adding this to your booking is a great idea, and you might consider booking a limo or a sedan if it is just the two of you.

Best of luck with your planning!

Kind regards,

Regan @ Amazing Limousines

London Black Taxi Cab Central

Sydney, Blue Mountains, Canberra, Central Coast, Newcastle, Hunter Valley, Port Stephens, Wollongong

(13) Posted: 10/11/2020

Good morning 

Congratulations on your engagement and best wishes on your wedding day.

Please visit our website for a free (no sign-up required), comprehensive, guide on how to plan your wedding transport which includes some hints and tips on things to consider and ways to save money.

To answer your questions:

  1. Do I hire 1 car (limo) to take the guys and then wait for it to come back and pick us up and take us?

Yes, you can absolutely do this. The groom normally arrives at the ceremony 30 minutes before the bride so he is in position and appropriately panicking by the time you make your grand entrance. Locations dependent, there should be time to transfer both groom and bride.

I’m not sure where you are lgetting married or what car you have in mind but you will likely find most dedicated wedding transport providers have a minimum number of hours or a large cost for the first hour which decreases the more time you book. This is to cover the costs of paying drivers a set amount to make the job worthwhile and all the preparation time and costs (detail/fuel/tolls/insurance etc). 

You may wish to utilise the full hire time by requesting your car to wait until the ceremony concludes to take you to an alternative photo location. Your photographer should  be able to suggest local, diverse locations. Alternatively, you could consider a “first look” and pics before the ceremony which some couples favour and then travel to the ceremony together.

  1. Can we add on a price to the end to take just the bride and groom back to the hotel?

Yes, this is usually referred to as a “getaway car” and you should be able to get a bit of a discounted rate as the car will be cleaned and prepped from the earlier day hire. For fun and to add variety to the pics / experience, you may want to hire a different car for this task.

It affects our profits but we generally advise against the getaway booking and suggest to clients to ask their hotel what transfer options they have available as some will use this as an incentive to book with them. Experience suggests that it is often too dark for good photos and many couples are too tired/other to remember the getaway car. I would suggest this money would be better used elsewhere such as on your honeymoon or anniversary transfer/joy ride in your wedding car :) 

Best wishes 


p.s some tips:

- always use dedicated, experienced wedding providers who can handle the stress and challenges that a wedding presents

- always check reviews and speak to your providers to ensure a good fit

- read terms and conditions. Deposits are generally non refundable

- consider wedding insurance thay covers bush fires, pandemics etc 


Melbourne / Mornington Peninsula / Yarra Valley

(2) Posted: 10/11/2020

Hi Madelline,

Yes we can most definitely do that! Please email us at or give us a call on 0423406960 to discuss your booking further.

We look forward to hearing from you!



(4) Posted: 10/11/2020

To answer the last question first, yes, you can certainly hire a car just for the hotel return – or 'getaway', as we sometimes call it. And sometimes we are booked for that alone. 

And to the main question, most wedding car hire companies will be flexible regardins what transport needs are sought, although many will work to a minimum callout fee – often three hours. For most weddings, transport to the services is required, then to the venue with photo stops in between. And multiply this out for weddings that are moving, say, the bride's and groom's parties separately at the outset and so on. 

I would suggest that if the all the pick-up locations are close to the service/reception location then one limousine might do it – just time it so that the guys don't have to be waiting around for more than 30 minutes ... you don't want them getting into trouble! 

Hope this helps.  

Limo 2 You

Melbourne and Surrounds / Yarra Valley / Mornington Peninsula

(1) Posted: 10/11/2020

Hi Madelline,

Planning a wedding can be quite complicated and time consuming, to say the least! We can take at least some of the pressure off by sorting out your transport needs.

Depending on the distance between the venues, it would be possible to use just one Stretch Limousine (up to 10 passengers in the rear) to transport the guys first and then return to transport the girls. We can certainly also offer you a great deal to tranport just bride and groom back to the hotel as the perfect end to your special day. Thank you, and all the best with your planning!

Melbourne Wedding Bus

Victoria Statewide

(4) Posted: 10/11/2020

Hey there,

We pride ourselves on our flexibilty on your special day. We understand things don't always go to plan, and we understand that Weddings aren't something that couples have lots of practice with (generally speaking, this would be your first time).
This is why we are here to mak your day easier, and therefore more enjoyable. 

We will work with you in the months, weeks, and even days leading up to the day to ensure that we are able to provide you the best possible service we can; whether that be uterlising multiple vehicles, or having one vehicle to mutiple trips. We can even work around things on the day, and alter timings (where possible) to ensure that everything continues to plan. 

At the end of the day, if you are happy, then we are happy. 

Mile High Australia

Melbourne / Mornington Peninsula / Daylesford / Macedon Ranges

(0) Posted: 10/11/2020

Hi Madelline, have you thought about traveling by helicopter? , Helicopters provide an enhanced level of elegance and sophistication, adding to the grand entrance.   

The helicopter can take up to 6 people comfortably, they are quick and provide an unobstructed birds-eye view of your venue.  Imagine the anticipation of your groom hearing the helicopter landing, waiting  anxtiously for you to walk down the aisle.  Don't forget the memorable moments with photos including such a unique form of transport.  After the nuptials, the helicopter can take you back to the hotel. All we need is a clear area to land (about the size of a double tennis court and permission from the hotel to land. 

Vee Dub Weddings

Sydney, Wollongong, South Coast, Central Coast, Southern Highlands

(4) Posted: 10/11/2020

The best way is to create a timetable with the following information:

- Date of your wedding.

- Time and location of pick up.

- Number of people to be transported to ceremony.

- Time and location of the ceremony.

- Stop for photos on way to ceremony?

- Time and location of the reception?

- Number of people to be transported to reception.

- Stop for photos on way to reception?

- Time of transport from reception to hotel?

With all of this infomration, then we can decide how many cars are required at which times and tailor the best package for you.

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