Why should I have booked my videographer by?
Trying to get everything organised! :)
Carli B
Question Asked: 2/10/2017
Wedding Date: 4/08/2018
Most Helpful Response
(13) · Brisbane, Sunshine Coast and Gold Coast, servicing all of South East Queensland.
Posted: 26/06/2026
Answered by: 14 Experts
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?? Ideally? 9–12 months before the big day.
If your date’s in peak season (Sept–April), lock it in early—good videographers book out fast, especially weekends.
Last-minute works sometimes, but booking early =
? more choice
? less stress
? time to vibe with your vendor before the day
You don’t want to be stuck with someone whose style screams 2014 wedding expo.
Booking your wedding videographer early is important because the best videographers usually have their calendars fill up quickly. This is especially true for peak wedding season (Spring and Summer) where dates can book out over a year in advance. By booking your videographer early, you can ensure that you get the best possible quality and that they are available on your wedding date. This will give you peace of mind knowing that the memories of your special day will be captured beautifully.
Cam from Love Magic Films
www.lovemagicfilms.com
Realistically, as soon as you book your reception venue, your next stop is your videographer and photographer. We often book out six to 8 months in advanced. We also like to catch up with the bride and groom to explain how the day will turn out. Since being organised for your event is paramount, we need to have locations sorted at least a month prior to your wedding day. As for the catch up, as much as you are choosing us, we are also choosing our couples. We want to make sure we are the right fit.
It really depends on the videographer and the time of the year you're getting married. I'd advise contacting prospecive videographers so they can advise how quickly they fill their bookings to avoid dissapointment!
Once you have a date & venue booked I would suggest booking your videographer as we can be booked up to a year in advance.
Depends, if you have someone in mind then you might want to book before someone else locks in that date.
Even if it's a quiet part of the year, if you leave it too late, your videographer of choice might have already booked holidays ect.
If you don't mind who it is though, you can leave it pretty late and still get someone!
We recommend booking a videographer as soon as you have a date set as we tend to have bookings a fair way ahead (often by a year or so). That being said, if you have left it to the last minute, then have a look around and see what you can find - we will generally offer a discounted package price if we have a last minute spot become available!
The team at You Studios suggest 6 months in advance otherwise you will be limited to the choice of high quality videographers available.
Wandering Heart Films will take a booking for any date if we have that date free. However earlier is always better, this gives us ample time to correspond with you and discuss: your vision for your video, the running of your day and to book our drone operator and camera crew. You will find that most brides tend to book the videographer at the same time as they book their photographer. The later you leave it the less likely you are to get the supplier you may want.
Be an early bird to rest easy...
Kel Nunn
Director, Wandering Heart Films
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The honest answer is that there is no single deadline, but if you have a videographer whose work you love, the safest move is to lock them in around twelve months out, and ideally not much later than nine months. We only shoot one wedding per day, so once a Saturday in peak season is taken, it is gone. Spring and autumn dates across South East Queensland go first because the light and weather are at their best, so if you are eyeing September to November or March to May, treat those as book early dates.
One thing worth knowing from our side of the camera: book your videographer close to when you book your photographer, because on the day we are working side by side. When we have both teams briefed early, we can plan who stands where during the ceremony, how we share the couple during portraits, and how we stay out of each other's frames. That coordination is the difference between footage that flows and footage where someone is always ducking out of shot.
Booking early also gives us proper time to actually get to know you before the day. We use that runway to talk through your run sheet, your must have moments, and the little details that make your film yours. And because every frame we shoot is edited in house by us, never sent offshore, the more time we have with you beforehand, the more your finished film genuinely sounds and feels like the two of you.
So once your date and venue are confirmed and you have found a team whose films give you that feeling, go ahead and book. Sitting on it rarely works in your favour, and the disappointment of missing out on someone you loved is the one regret we hear most.