Summerfields Estate and Country House

Rating
1 5 4.9 (30 reviews) 
Location
17 Hunts Road, Bittern, Victoria  View Map
Business Hours
7 days For Functions
Viewing By Appointment
Phone
03 9498 3620

QUESTIONS AND ANSWERS


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Where do I start with planning my wedding program?

We have sample running sheets for you to use as a guide, depending on the package you choose. Please email us to request a sample running sheet if we haven’t sent you one yet.

Is there a space for me to put a wishing well/tree or gift registry?

Yes, there are a few places where you may do so. It depends when you would like the guests to leave their gifts, and whether or not you sign up for access for both buildings. Please talk to us and we will point you to the best spots to place yours.

Can I put direction signage?

Yes certainly, you may place a sign at the front gate or anywhere you think is suitable for your wedding setup. You may also put wooden signage on the grass anywhere in front of the Main House.

How long do I have for photography?

With our ceremony hire, you have one hour for your ceremony. With most ceremonies take about 20 - 30 minutes, you would have the remainder ceremony time for photography, as well as the duration of your pre-dinner drinks. 

Can you recommend some wedding suppliers/service providers?

Certainly, we have a recommendation list. Please email us if we haven’t sent it to you yet.

When do I have to let you know the final number of guests and menu choices?

At the final meeting, which is required at least 2 weeks before your wedding, we will discuss the final details of your day including these matters. 

How long is the ceremony time?

Our ceremony venue hire includes one hour of ceremony time which is more than adequate for almost any ceremony. 

What time should my ceremony start?

Generally the ceremonies at Summerfields start between 3.00pm and 5.00pm, depending on your wedding program and the season.

What do you provide at my wedding ceremony?

We provide 32 chiavari chairs, a signing table, two signing chairs, and red carpet for both outdoor (if weather and ground conditions permit) and indoor as well as a cream carpet for indoor only. 

Can I add more chairs for the ceremony?

Yes you can, at an additional cost of $5.50 per chair. We suggest that chairs for each guest is not necessary as most guests excluding direct family and elderly guests are happy to stand.

Can I decorate the rose arbour/ the big tree?

Yes you can and you are most welcome to do so, as long as it doesn’t damage the infrastructure. Please check with us beforehand to make sure.

Can I decorate the indoor ceremony space (if ceremony is held indoors)?

Yes, but please let us know what you wish to do and we will advise if it is possible. 

Can I decorate the chairs?

Yes absolutely, as long as they do not damage the chairs

Can I have rose petals thrown?

With outdoor ceremony, we generally allow anything except for non-biodegradable items and rice. With indoor most items are allowed including non-biodegradable items.

Where do we set up our wishing well/gift registry?

Normally people set up them at the pre-dinner drinks area. Once the guests move over to the reception room, your wishing well/gift registry will be moved by our staff over to the reception room.

Do we need to do the setup for the dining tables?

We do all the basic setup for you, including tables and chairs, linens, napkins, cutlery, etc. We can also help you to place menus, table numbers, place cards and bonbonnieres, if you provide them to us latest by 10.30am on the Thursday (if your wedding is on Saturday) before your wedding

Can I come and do setup for my wedding?

Provided that there is no wedding or function the day before your wedding, you are welcomed to come the day before to do setup. You would be able to come in two days before, please enquire with us closer to your wedding date

Do you have a PA system?

If you have a band, we generally recommend using the DJ or band’s PA. However we do have a portable PA system which you may use to play your song list using a phone, ipod or laptop. We also have a wireless microphone for speeches. 

How many people can we fit on a guest table?

Please email us to discuss as different numbers of guests will determine the type of tables. As a general guide however, our smaller round tables sit 10 people each and the bigger ones sit 12 people each. We also have square tables which fit 8 people as well as long rectangular tables which allow for more flexibility in seating numbers.

I am having a long table for my bridal party. How big can my bridal party be?

It’s better to keep to a maximum of 12 people including yourselves, but if you have more than 12 people please email us and we can discuss an alternative plan. 

How do I plan the table arrangements?

We have an Excel sheet with a visual layout which is very handy. Usually just before the final meeting or immediately after, we will send you the Excel sheet so you can arrange your tables yourselves. The Excel sheet also allows you to indicate any guests with dietary requirements.

How many people can you accommodate in total?

The rooms can accommodate up to 14 people. Extra beds can be made for extra four people. 

Do you allow other people to stay in the house when we book a bedroom there?

No, we don’t take bookings from guests directly, so all bookings have to come through you unless permitted by you. 

Can you recommend nearby accommodation?

Yes, if you have a lot of guests who wish to stay overnight, we have a recommendation list for nearby accommodation. Please email us to request a copy.


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