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How do I coordinate wedding cars with my "first look" photos?
I want to do a first look, but I can't figure out how to handle the logistics. The first look, ceremony and reception are all close together (Sydney inner west). The ceremony (time bride walks in) is at 4:30. I thought we'd do the first look at 3:00, then do shots with the wedding party before travelling as one group to the ceremony. When do I book the car for? Can bride and groom ride with the two photographers to the first look and have the wedding party meet us after portraits are done in the cars? I don't want to make everyone come along to the first look just to wait around in a car, and I also don't want to book extra cars just for the first look. How would you transport everyone?
London Black Taxi Cab Central
Good Day Bride
To best answer this question I'd need to know the key addresses and times along with number of passengers and preferred vehicle type as some vehicles are bigger than other vehicles and some vehicles can fit more passengers than other vehicles... This is a bit of a guess but I've tried to answer your question for you. We have a free wedding planner document and transport planning guide on our website which may provide additional help and I am happy to discuss with you on the phone if you want to give me a bell.
Step 1: Write down significant times
(Use Google maps to work out approximate travel times at that time of day on the wedding day. Consider possible delays like sports games / roadworks/ weather etc)
Step 2: Write down how many people need to be transported
Step 3: Work out how many cars would be needed to transport all the people to and from each destination (some cars seat 4, some cars seat 6, minibusses seat 12 etc). If the locations are all nearby, maybe one car can do multiple trips or you could hire a larger vehicle that can fit lots of passengers such as a vintage London Bus.
?pm: Bride depart Home/Hotel to First Look
?pm Groom depart HomeHotel to First Look
3pm: First Look
?pm: Depart First Look to arrive at Ceremony in time
- - -
5.30pm: Depart ceremony to photo location? or Reception
?pm Depart photo location to reception
- Groom usually arrives at ceremony 30 mins before bride (so he is in position and stressed, wondering if you will turn up)
- Photographers seem to prefer to drive their own cars (so they have all their equipment to hand)
- Most wedding car companies have a minimum 3hr booking period (we have 2hrs) with additional time available at an extra cost.
- Most people get photos with the wedding car at pickup (getting in), arrival at ceremony and maybe at another venue which has good access, light and a nice backdrop.
- Unless the cars have significant meaning to you (e.g, you met in London or have always dreamt of you and your besties being driven around all day in luxury or in classic minis like 'The Italian Job') then you could possible save yourself some money and book the wedding car for the minimum time to transport everyone around in stages before the ceremony, have some pics with the car then and post-ceremony, get a minibus, uber xl or hitch hike if needed.
Best wishes on your wedding day!
Black Cab Central
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