How do you plan a wedding timeline.

How exciting! You should start a brief timeline of your day, and then liase with your suppliers - i.e. HMUA, Photographers, Drivers, Videographers, etc so you can then be on the same page with them in terms of what you want, and what times this will all be happening. Then on the day, you will have a timeline, for everyone to follow!

Hello Amber,

Good thinking to check and confirm with your hair and makeup suppliers and of course your photographer. This is key to the wedding day flow. Generally speaking your day starts from the time you wake up and the wedding day 'run sheet' or time table should include all stage actions and be time blocked so everyone in the wedding party, the venues and suppliers as well as guests have a clear idea of what your intention is for the tone, pace and flow of your unforgettable day. I would suggest partnering with a Wedding Day Coordinator whose roll is to develop and implement your time table with all of your suppliers and venues. If you are having multiple sites on the day for the ceremony and then the reception its even more critical that the time table is clear e.g. in writing , precise, managed and importantly followed to ensure the flow. A Wedding Day Coordinator would commence the timetable strategy at least three weeks prior to the day and if you are not partnering with a Coordinator you need to do the same...... once agreed then delegate roles and tasks to trusted members of the bridal party. I wish you all the very best for an unforgettable day - your way - without fuss.

Regards,

Kerrie

Hi Amber,

When planning your wedding time table, we would write down each moments that need time for. When having the meeting with the photographer, we can determine what time is needed and work around that. And do the same with the makeup artist. Have fun creating beautiful memories . Thanks Treena

Treen Of Hearts

I would be guided completely by your photographer, they will know exactly how much time will be required to get the best photos possible before you lose the light, and get you to the reception at a reasonable time . Don't forget to give them a list of what photos you want to take as this can affect the timing too. Same with hair and make up, find out how long each person will take. Most bridal parties will be up early and getting ready by 7-8am. Sounds like a long time, but if you have a large bridal party you want them to look their best. Happy planning. Kind Regards Melanie

I had my wedding at 2pm. If you want to discuss further regarding all of your question you can email me and I can draw up timetable of your day for you ??

Hi Amber,

when you are working on your ceremony time schedule you need to speak with your photographer to find out how long they need after the ceremony for the gropu photo and family & friends before heading off with the bridal party for your location photos and where you are going is their travel involved to get to a location and also what time is sunset so you know when you are loosing your natural light and what time you need to be back at the reception for your grand entrance?

Also with an early ceremony have you informed your guests that they have free time? so they can arrange what their plans are for the time lapse before getting to the reception.

touch base with your reception venue on the timings for the night to include your cake cutting, speeches, first dance, garter and bouquet toss, make sure you have plenty of time to party!

I hope you have an awesome day

Louise from Dynamic Weddings xxx

I recommend speaking to your photographer first. They will be able to help you determine the time needed to achieve the results you want from yourphoto session. They will also consider the time of day and season which will affect lighting and can then advise you on the best time to start.

Hi Amber,

Congratulations on your engagement!

To plan an effective and efficient wedding day, we would recommend listing all the key moments of the day e.g. first dance, cutting the cake, throwing the bouqet, speeches, etc.

Give a rough estimate as to how long each of the key moments will take. Armed with that information, approach your services and ask for their timelines. With the photographer - are they a journalism style or set piece type of photographer? The reason I ask is one doesn't need as much allocated time as the other.

Once you have your list of events and their timings, you'll need to list each of the events in order. It's best to give yourself a little wiggle room with each item in the list, so add an extra 20% to each timeframe just to be safe.

If you're able to, designate one of the bridal party or a guest to be the co-ordinator for the day, and provide them a print-out of the schedule to check off so that you don't have to worry about a thing!

Natasha + PJ
Indi event management